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Folders let you group related projects together for easier navigation. They appear in the sidebar under All projects, on the Projects page, and in the command palette. Workspace owners, admins, and editors can create, edit, delete, and manage folders. Viewers can only view folders. Collaborators have no access to folders.

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Create a folder

  1. You can create a new folder from two locations, either
    • Expand All projects in the sidebar and click New folder, or
    • Go to All projects, click the Project page three dots menu, and click Add folder.
  2. Enter a folder name, up to 50 characters. Cannot contain / \ : * ? " < > |
  3. Click the folder icon next to the name and choose a color for visual identification.
  4. Set the folder visibility to workspace or personal (Business and Enterprise plans only).
  5. Click Create.

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Create a subfolder

Folders can contain subfolders for deeper organization. You can create a subfolder or move an existing folder into another folder. You can nest folders up to 3 levels deep. Nested folders appear as an expandable tree in the sidebar under All projects. You can create a subfolder from two locations:
  • Sidebar: Right-click a folder or click its three-dot menu, and select Create subfolder
  • Inside a folder: Open a folder, click the three dots menu next to the folder name, and select Create subfolder.
The Create subfolder option does not appear if the folder is already at the maximum depth (3 levels), or if the folder was shared with you by someone else.

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Folder visibility

Folder visibility can be set to workspace or personal, depending on your plan. It determines the visibility of projects inside it, as well as any nested folders.

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Workspace folders

The folder is visible to all workspace members and any workspace member can add projects to the folder.

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Personal folders

Personal folders are available on Business and Enterprise plans. The folder is private and only you can see it. By default, only you can add projects to the folder. You can invite specific workspace members (or groups on Business and Enterprise plans) to access the folder. Open the folder and click Invite in the top-right corner. You can set an access level for each person or group:
  • Admin: Full access to folder and projects inside
  • Can edit: Can edit projects in the folder
  • Can view: Can view projects in the folder
Only the folder creator can invite people, change their access levels, or remove them.
If someone shares a personal folder with youWhen someone adds you to a personal folder, you’ll get a notification with a link to open it. The folder also appears under Shared with me in the sidebar. Your access to the projects inside depends on the level of access you were granted.

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How folder visibility affects subfolders

Subfolders always inherit their top-level folder’s visibility. You cannot set a different visibility for a subfolder. If you change a top-level folder’s visibility, all nested subfolders update to match.

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How folder visibility affects project access

When you add a project to a folder, or change a folder’s visibility, the project’s visibility is updated to match the folder’s:
  • Personal folder → projects become restricted (only owner can see)
  • Workspace folder → projects become visible to all workspace members
Before the change is applied, a confirmation dialog surfaces the access impact. It has up to two sections, depending on who is affected:
  • Access change summary
    Shows workspace-level impact informing you which members gain or lose access as a result of the visibility change. You confirm to acknowledge and apply the change.
  • Project collaborator cleanup
    Appears when the project has people with explicit project-level access (added directly via Invite to project, not through the folder or workspace). Each row shows a Keeping or Removing badge that you can click to toggle. On confirm, anyone marked Removing has their explicit project-collaborator access removed.

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Manage folders

From the folder context menu, you can:
  • Add projects to a folder: Add existing projects to the folder. A project can only be in one folder at a time.
  • Invite to folder: On personal folders, invite specific workspace members or groups to access the folder and the projects inside it. See Personal folders above for details.
  • Create a subfolder: Create a nested folder inside this one. The subfolder inherits the visibility of the parent folder.
  • Move folder: Move the folder into another folder or to the root level.
  • Edit the folder: Change the folder name, color, or .
  • Delete a folder: Deleting a folder does not delete the projects inside it. They become unorganized and return to the top-level project list.

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Move projects to folders

You can move projects to folders in several ways.
  • From the project context menu
    Right-click a project card or click the three-dot menu, and select Move to folder. Choose the target folder from the list or create a new folder to move the project to.
  • Drag and drop (desktop only)
    Drag a project card onto a folder in the sidebar or the folder grid on the All Projects page.
  • Bulk move
    Use bulk selection in the top-right corner to select multiple projects using checkboxes, or drag-to-select multiple projects. Click Move to folder in the bulk action bar at the bottom of your screen and choose the target folder.
  • From the folder context menu
    Click Add projects on a folder to browse and select projects to add.
If the move would change visibility, a confirmation dialog appears informing you how project visibility will change and who will gain or lose access.

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Remove projects from a folder

Removing a project from a folder does not delete the project. You can remove projects from a folder in several ways:
  • From the project context menu
    Right-click a project card or click the three-dot menu and select Move to folder to move a project elsewhere.
  • Drag and drop (desktop only)
    When dragging a project that’s inside a folder, a Remove from folder drop zone appears. Drop the project there to remove it from the folder.
  • Bulk remove
    Use bulk selection in the top-right corner to select multiple projects using checkboxes, or drag-to-select multiple projects, then select Remove from folder in the action bar at the bottom of your screen. Removed projects remain in your workspace and return to the top-level project list.
Removing a project from a folder does not change its visibility. When a project gets added to a folder, its visibility gets updated to match the folder. When removed, the project keeps that visibility. If you want to change the project visibility, you need to update it manually.